TRANSFER ARRANGEMENTS – PLEASE NOTE:
Arrivals Days: Students will be met by staff at Heathrow in the Terminal 3 arrivals lounge between 0600 & 0900 on the dates given for coaches from Heathrow to Concord. Additional afternoon and evening coaches are often arranged if demand is sufficiently high.
Leaving Days: Departure times for coaches going to Heathrow are only finalised when students’ flight details are known. Students are asked to complete holiday forms and when these are collected in (approximately three weeks before each holiday), we organise coaches accordingly. Please be aware that we allow 7 hours for transfers (for travelling and check-in). It is most often the case that students take evening flights (i.e. departing 6pm or later) and coaches depart from Concord around 11am to enable students to catch such evening flights. Occasionally, if there is sufficient demand, we also have coaches departing Concord from 5am to enable students to catch midday and afternoon flights. Please also note that coaches taking students down to Heathrow are notaccompanied by College staff. Older students can be asked to help younger ones if necessary, by prior arrangement.
Charges - If students or parents reserve a seat on a bus to/ from Heathrow, there will be no charge for this service under normal circumstances. However, if a place on a bus is reserved and is not then used, a charge of £50 will be added to that student’s bill.
Important: if there are 6 or more students travelling together with the same or similar flights, Concord will cover the cost of the transfer. If there are less than 6, parents will be asked to contribute towards the costs of taxis.
Reservations for seats on coaches can be made via e-mail to the Vice-Principal (Pastoral)’s office at the following address: VPPastoral@concordcollege.org.uk.
Please book early and expect confirmation by return, since places on coaches are limited and numbers of coaches have to be booked well in advance of student arrival and departure days. In order to correctly book transfers we will need the following information: Flight Number; Date of flight; Flight departure / arrival time to/ from Heathrow and Terminal Number.
‘Unaccompanied Minors’: If your child is young and travelling as an “unaccompanied minor”, it is important for you to liaise with us so that we can try to arrange for a named member of staff to sign for your child at the airline desk. We can offer this service on collection from Heathrow, but our staff do not travel to Heathrow on departure days. It is not usually necessary for students to be labelled as an ‘unaccompanied minor’ as there are often other students travelling on the same flight and they can help each other. Occasionally, if there are no older students available to accompany your child to the check-in desk, parents who have marked their children as ‘unaccompanied minors’ have needed to pay for private taxi transfers. We do have a trusted taxi company who are willing to accompany students for a fee.
Students travelling to and from London can make use of our coaches only if there is space for them. Students can then make their own way into central London from Heathrow. Those students with flights will always take priority. The transport links between central London and Heathrow (for example the Heathrow Express Train) are very good and are often faster than driving. Occasionally, if there are a lot of students travelling to London, we will divert the coach to Euston or King’s Cross after dropping students with flights at Heathrow. Alternatively, there are many trains and public buses that students can use to travel between Shrewsbury and London.
Half-Term Holidays & Weekend Exeats: We do not provide transport to and from Heathrow or London for half-term holidays (all students are welcome to remain in Concord for half-term holidays free of charge if they wish to). Those students planning to go away must have written (e-mail) permission from parents, detailing which nights they plan to leave Concord and where they intend to stay. This rule applies to all exeats throughout the year. We would be grateful for as much notice as possible for these planned exeats and holidays, to allow us to update our registers, inform our resident house parents and ensure that our students are safe.
Heathrow to Concord – SEPTEMBER 2016 & START UP OF ACADECMIC YEAR 2016-2017
Friday 9thSeptember - Prefects
Sunday 11th September - New Students, and ALL those students entering 6.1 and Form 4 (-including those returning from F5 & F3) plus any 6.2 students applying to Oxbridge or for Medicine.
Tuesday 13th September - Returning Form 5 & remaining 6.2 Students.
(Evening coaches leaving Heathrow between 7.00-9.00pm may be provided subject to demand from students returning on afternoon flights & by prior arrangement on 11th &/or 13th September)
Friday 9th December – Only for flights departing after 7pm (final assembly ends at 12.30pm)
Saturday 10th December – Coaches to Heathrow throughout the day. All students to leave Concord by 4pm.
Concord will be closed from 4pm Saturday 10th December 2016 to Saturday 8th January 2017 (inclusive).
Sunday 8th January - For new students (joining in January 2017) and Prefects
Tuesday 10th January - Returning students (& an evening coach leaving Heathrow between 7.00-9.00pm may be provided subject to demand from students returning on afternoon flights & by prior arrangement.)
Wednesday 5th April – Only for flights departing after 7pm (final assembly ends at 12.30pm)
Thursday 6th April – Coaches to Heathrow throughout the day (according to flight times & demand).
Note: Students under the age of 16 are not permitted to stay on campus after 4pm on Thursday 6th April and should not return before Sunday 23rd April. Students over the age of 16 may remain on campus to revise during the holiday period.
Sunday 23rdApril – All students return to Concord (by 9.45pm)
Collection from Heathrow between 6am-9am. An evening coach leaving Heathrow between 7.00-9.00pm may be provided subject to demand from students returning on afternoon flights & by prior arrangement. Our member of staff will arrive at terminal 3 arrivals around 5pm to gather students together for this transfer.
Concord to Heathrow – END OF MAIN TERM ACADEMIC YEAR 2017
Friday 23rd June – Only for flights departing after 7pm (final assembly ends at 12.30pm)
Saturday 24th June (please see notes below)
1. Form 3 & Form 4 students should leave by 4pm on Saturday 24th June along with any other students who have finished their external examinations.
2. All other students with external examinations after Friday 23rd June, are expected to leave within 24 hours of their final examination
3. Additional buses to Heathrow after 24th June might be arranged. This will depend on final external examination dates. At the time of writing, the final external examination date has not been confirmed.
4. The College will close to all students on Wednesday 28th June at 12 noon and no student will be allowed to remain on campus after this time.